General Process and Timeline to Onboard with a New Co-Packer

Explaining the Typical Process and Timeline to Onboard a New Juice Co-Packer.

Partnering with a new co-packer is an important step for any food or beverage brand—but it’s not an overnight process. From the first introduction to the first production run, onboarding can take anywhere from a few months to several months, depending on product complexity, packaging requirements, sourcing, and scheduling.

Here’s a simplified look at how the timeline usually unfolds.

1. Initial Conversations (1-3 Weeks)

The process starts with a discovery phase. Both sides evaluate whether there’s a good operational fit.

This stage usually includes:

• Reviewing the product, formulations and packaging format
• Discussing expected volumes
• Confirming regulatory requirements
• Aligning on capabilities and certifications

If information is incomplete or expectations don’t align, the process can slow down early.

2. Review & Costing (2-5 Weeks)

If there’s mutual interest, the co-packer will review the product in more detail and prepare a formal quote.

This phase may involve:

• A visit by the Brand to the Co-Packing facility
• Assessing line compatibility
• Reviewing ingredient and packaging needs, sourcing where required
• Estimating production costs
• Confirming feasibility

Clear communication during this stage helps prevent surprises later.

3. Testing & Validation (3-5 Weeks)

Most products require some form of trial or test run before full production.

This step ensures:

• The product runs smoothly on the equipment
• Quality standards are met
• Packaging performs as expected

Sometimes adjustments are required after initial testing, which can extend the timeline.

4. Scheduling & Preparation (6-12 Weeks)

Once everything is approved, materials are ordered and production is scheduled.

This stage can often take the longest because it depends on:

• Lead times for ingredients and packaging
• Production calendar availability
• Final documentation and approvals

Co-packers often book production several weeks or months in advance, finding a flexible co-packer can help.

When Does First Production Happen?

In an ideal situation, onboarding can move quickly and production may begin within a few months. If the materials and components are readily available, it can move quickly to  the Testing and Validation stage. More commonly, there is some work to do to alter documentation, supply chain preparation and other things, so it can take four to nine months from first contact to the initial commercial run, especially if sourcing new materials, a special piece of equipment or custom packaging is required.

The Bottom Line

Onboarding a juice co-packer is a structured process that requires coordination, patience, and realistic timelines. The brands that move through it most efficiently are organized, responsive, and prepared with clear product information and volume expectations.

Starting early—and planning for a longer runway than expected—helps ensure a smoother launch and a stronger long-term partnership. The right co-packer can also help expedite timelines by understanding the process thoroughly.

Have questions?
Let’s talk about how PureFlow can support your brand as your trusted co-packing partner.